MINUTES OF A MEETING OF THE DIRECTORS OF FBHVC LTD HELD AT MOTOR SPORTS HOUSE, COLNBROOK ON TUESDAY 25 JULY 2006
Directors Present: Also in attendance:
Andrew Burt (in the chair) Derek Grossmark (Vice President)
Tony Beadle Geoff Smith (Vice President)
John Billard John Symes (Motor Sports Association)
Colin Francis Jim Whyman (Company Secretary)
1. Apologies for absence were received from Lord Montagu of Beaulieu, Jacqueline Bickerstaff, David Davies, Michael Edwards, Julian Ghosh, Sandy Hamilton, Tim Holt, David Hurley, David Marsh, Peter Mead, Rosy Pugh and Mike Young.[In view of the high number of apologies, the Company Secretary confirmed that the Articles of Association of the Company considered two to be a quorum for a board meeting.]
2. The minutes of the meeting of 27 November 2005 were read, approved and signed by the Chairman.
3. The meeting noted that a budget for the year to 31 May 2007 had been considered by the committee of the Federation of British Historic Vehicle Clubs at its meeting of 23 May 2006. Tony Beadle proposed that this budget should be formally approved by the Board. All agreed.
4. The Company Secretary said copies of the draft accounts for the year to 31 May 2006 had been sent to all Directors in advance of the meeting together with a letter from the auditors, Haines Watts, drawing the Board’s attention to various routine issues, and highlighting the need for the Board to be satisfied that the terms on which the Company Secretary is employed comply with Inland Revenue notice 35. No Director had made any comment.
Colin Francis proposed that the accounts be accepted and that the Chairman be authorised to sign both the accounts and a “letter of representation” prepared by Haines Watts. All agreed.5. The text of the notice calling the Annual General Meeting on 14 October 2006 was approved.
P H J Whyman
Company Secretary